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Delegations

A delegation is an opportunity to appear before Council or Committee concerning an item on the agenda prior to Committee or Council's consideration of the matter.

Council welcomes and encourages public input.  A person may appear before Committee of the Whole or at a Council Meeting as a Delegation concerning an item on the agenda. A person wishing to make a delegation shall submit a request to the Town Clerk.

How to make a Request

  1. Complete and submit the Delegation Request Form to the Town Clerk for consideration.
  2. The completed Delegation Request Form can be:
  • delivered to the Legislative Services Section (3rd floor of Town Hall, 6311 Old Church Road),
  • mailed to Town Hall, Attn: Town Clerk, 6311 Old Church Road, Caledon ON L7C 1J6, or
  • emailed (agenda@caledon.ca).

Please Note that your Delegation Request Form must be received by 11:30 a.m. on the Monday before the Meeting.

In the case of an emergency, a person wishing to address the Committee of the Whole or Council concerning an item on the agenda may request an emergency delegation through the Clerk before the Committee of the Whole or Council meeting begins. The Clerk will advise the Mayor or Chair of the request.

When a request for an emergency delegation has been given to the Mayor or the Chair by the Clerk, the Mayor or Chair will call for a vote of the Committee of the Whole or Council to waive the rules for delegations to allow the person to speak and upon a majority vote in the affirmative the person will be permitted to address Committee of the Whole or Council.

The Town Clerk is authorized to refuse a Delegation request where the topic of the Delegation relates to a subject matter that Section 239 of the Municipal Act, 2001, permits a meeting or part of a meeting to be closed to the public, promotes a specific business, is not of community interest or may impugn the reputation of any individual or member.

How to Delegate:

  • Delegates are permitted to speak for ten (10) minutes and successive extensions of ten (10) minutes may be granted.
  • Individuals are asked to step forward to the podium and state their name and provide their delegation through the microphone or other means as applicable for accessibility purposes.

Please Note that USB keys with delegation material are prohibited.

  • The appropriate way to address Council is to preface their surname with Mayor or Councillor, for example, Mayor Thompson.
  • All questions or comments shall be made through the Chair.
  • A person addressing Council or Committee of the Whole shall not utilize profane or offensive words or insulting expressions and shall not impugn the reputation of any individual member.
  • Applause and other displays of approval or disapproval during Council or Committee of the Whole are considered inappropriate and are discouraged.

Delegation Materials:

  • Material relating to your delegation must be provided with the completed Delegation Request Form. If you are unable to provide your material prior to the distribution of the agenda, please bring the material with you and have 15 copies for distribution to Council.
  • Delegates must provide a copy of their speaking notes and any additional information they present for inclusion in the public record.

For more information

For assistance regarding a delegation to Council or Committee of the Whole, please contact the Town's Legislative Services Section at 905.584.2272 x. 2366 or by email (agenda@caledon.ca).